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Passport & ID Organization

A checklist for making copies of your vital identification documents and storing them safely.

What this tool does

A checklist for making copies of your vital identification documents and storing them safely.

How to use

  1. Work down the list and tick each item as you finish it.
  2. Ticks are saved on this device, in your browser, so they are still there when you come back.

What this checklist covers

The list has 3 groups and 15 items.

  • Make copies (7 items): Scan the pages of your passport; Copy your driver license; Copy your Social Security card (US); Scan your birth certificate; Copy your marriage certificate; Scan your insurance cards; Copy your vehicle registration
  • Store them safely (4 items): Store copies in a secure cloud account; Create an encrypted backup; Store physical copies somewhere safe; Share access with a trusted person
  • Keep them current (4 items): Note expiration dates; Set renewal reminders; Update your copies after any change; Keep a list of your card numbers somewhere secure

Tip: Think about who could see these copies before you store them anywhere. Ticks are saved on this device.

Limitations

  • This is a general list and not security or legal advice. Whether a copy is accepted in place of an original depends on who asks for it, and some documents have rules about copying, so check with the issuer if you are unsure.
  • It does not check how safe your storage is. Pick storage you trust and protect it with a strong password.
  • Ticks are saved only in this browser on this device.

FAQs

Q: Does the page store my documents?
A: No. It is only a list of tasks. Nothing is uploaded or scanned, and your files stay wherever you keep them.
Q: Does it say what scan quality or file type to use?
A: No. It leaves those choices to you and your scanning app.
Q: Is the list specific to one country?
A: Mostly general. The Social Security card item applies to the US only, so skip or replace it if it does not apply to you.
Q: Are my ticks saved?
A: Yes, in your browser on this device only. Never type document numbers into this page.

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