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Email Inbox Zero Strategy

A workflow checklist for clearing a cluttered email inbox: set up, clear the backlog and keep it clear.

What this tool does

A workflow checklist for clearing a cluttered email inbox: set up, clear the backlog and keep it clear.

How to use

  1. Work down the list and tick each item as you finish it.
  2. Ticks are saved on this device, in your browser, so they are still there when you come back.

What this checklist covers

The list has 3 groups and 15 items.

  • Set up (5 items): Unsubscribe from junk lists; Create a folder structure; Set up filters or rules; Set up auto-responses if you need them; Schedule set times to check email
  • Clear the backlog (6 items): Archive old emails; Delete obvious spam; Clear the promotional tab; Move newsletters to a folder; Process oldest emails first; Process attachments
  • Keep it clear (4 items): Reply at once to anything that takes two minutes or less; Star items that need action; Empty the trash folder; Review the sent folder

Tip: Set up first, then clear the backlog. Ticks are saved on this device.

Limitations

  • This is a general list. It does not know which email service you use.
  • You can add your own items and remove ones you do not need, but you cannot reword or reorder them.
  • Ticks are saved only in this browser on this device.

FAQs

Q: Does this tool connect to my email?
A: No. It is a checklist of steps. It never reads or changes your mail.
Q: Are my ticks saved?
A: Yes. Ticks are saved in your browser on this device and are not sent anywhere.
Q: Does the list suit every email service?
A: It is general. Some items, such as a promotional tab or filters, depend on what your email service offers.

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