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Party/Event Hosting Checklist

A party planning checklist ordered from three weeks out to the thank-you notes afterward. Tick items off as you go.

What this tool does

A party planning checklist ordered from three weeks out to the thank-you notes afterward. Tick items off as you go.

How to use

  1. Work down the list and tick each item as you finish it.
  2. Ticks are saved on this device, in your browser, so they are still there when you come back.

What this checklist covers

The list has 7 groups and 21 items.

  • About 3 weeks before (3 items): Choose the date and theme; Create the guest list; Send invitations
  • About 2 weeks before (3 items): Plan the menu; Create a shopping list; Arrange rentals if needed
  • About 1 week before (3 items): Confirm RSVPs; Order or prepare decorations; Plan activities and entertainment
  • A few days before (2 items): Shop for non-perishables; Clean the house
  • The day before (2 items): Shop for fresh food; Prepare dishes that can be made ahead
  • Day of the party (5 items): Set up decorations; Prepare food; Set up serving areas; Create a drink station; Test music and entertainment
  • During and after (3 items): Welcome guests; Keep food and drinks refreshed; Send thank-you notes

Tip: Work through the groups in order and tick each task as you finish it. Ticks are saved on this device.

Limitations

  • This is a general list. It has no budget, guest count, dietary or venue planning.
  • The timing steps are rough guides, not deadlines. Adjust them to your own event.
  • Ticks are saved only in this browser on this device.

FAQs

Q: Does the list change with the type of event?
A: No. It starts as one general list for a party. It does not ask for an event type, date or guest count, so add or remove items yourself.
Q: Does it work out dates for me?
A: No. The timing is given as rough steps such as 3 weeks before. Count back from your own date yourself.
Q: Can I use it for a large event?
A: It is a starting point for any gathering, but a large event needs tasks this list does not have, such as permits, staffing or insurance.
Q: Are my ticks saved?
A: Yes, in your browser on this device only.

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