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Board Game Night Hosting Checklist

A hosting checklist for a board game night, from picking games and inviting guests to setup, play and thanks.

What this tool does

A hosting checklist for a board game night, from picking games and inviting guests to setup, play and thanks.

How to use

  1. Work down the list and tick each item as you finish it.
  2. Ticks are saved on this device, in your browser, so they are still there when you come back.

What this checklist covers

The list has 5 groups and 17 items.

  • One week before (3 items): Select 3-5 games for different group sizes and preferences; Send invitations with date, time and an RSVP request; Confirm you have all game pieces and components
  • Three days before (3 items): Review the rules for games you will be teaching; Plan snacks and drinks (finger foods work best); Arrange enough seating for all guests
  • The day before (4 items): Set up the main gaming table with good lighting; Prepare backup table space for multiple games; Shop for snacks, drinks and ice; Create a background music playlist (low volume)
  • Day of the event (4 items): Clean and clear the gaming area; Set out games in order of complexity; Prepare snack stations away from game tables; Have rules summaries or cheat sheets ready
  • During and after (3 items): Start with an easy warm-up game; Keep drinks away from game components; Thank guests and plan the next game night

Tip: Start a week ahead and tick each step as you go. Ticks are saved on this device.

Limitations

  • This is a general list. It does not know your group size, space, budget or any dietary needs among your guests.
  • The timing of each step is a suggestion. Adjust it to the notice your guests need.
  • Ticks are saved only in this browser on this device.

FAQs

Q: Can I adapt the list for my own game night?
A: Yes. Add your own items, such as special setup for a particular game, and remove the ones that do not apply. Your changes are saved in this browser on this device.
Q: Does the list pick games for me?
A: No. It reminds you to choose games for your group but makes no recommendations, so you will need to consider your guests' experience and tastes.
Q: Is it meant for online game nights?
A: No. It is written for hosting in person, so items such as seating and snack stations will not apply to a virtual night.
Q: Are my ticks saved?
A: Yes. Ticks are saved in your browser on this device, so they are still there when you come back. They are not sent anywhere and do not follow you to another device or browser.

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