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Polite Email Rewriter

Rewrite blunt or frustrated messages into professional, diplomatic email language

What this tool does

Rewrite blunt or frustrated messages into professional, diplomatic email language. You fill in these fields: Your message and Desired tone. An AI model writes the answer from what you provide, covering polite version, politeness of your original, politeness of the rewrite, tone adjustment, and what changed.

Inputs

  • Your message: Longer text, up to 4000 characters.
  • Desired tone: Choose one: Professional, Warm and friendly, Formal and corporate, Empathetic. Starts as Professional.

How to use

  1. Type your message.
  2. Choose Professional, Warm and friendly, Formal and corporate, or Empathetic for "Desired tone".
  3. Press the button to run the request. The answer does not appear until you do.
  4. Read the answer. It is an AI-generated estimate, so check it before you rely on it.
  5. Use the copy button to copy the text.

Worked examples

An AI tool gives a different answer each time, so these are sample replies, not guaranteed results.

Example 1. Inputs:

  • Your message: "You never sent the invoice. Send it today or I am done waiting."
  • Desired tone: Professional

Sample reply:

  • Politeness of your original: 2 (out of 10, as judged by the AI)
  • Politeness of the rewrite: 8 (out of 10, as judged by the AI)
  • Tone adjustment: Replaced the accusation and ultimatum with a direct, courteous request.
  • What changed: Removed 'You never sent', which blames the recipient, and stated that the invoice has not arrived
  • What changed: Turned the demand into a request with a clear deadline of today
  • What changed: Replaced 'I am done waiting' with a neutral statement of what you want

Example 2. Inputs:

  • Your message: "Why wasn't this done? Fix it."
  • Desired tone: Empathetic

Sample reply:

  • Politeness of your original: 1 (out of 10, as judged by the AI)
  • Politeness of the rewrite: 9 (out of 10, as judged by the AI)
  • Tone adjustment: Changed a blaming question into an open, supportive one.
  • What changed: Replaced 'Why wasn't this done?' with a request for status
  • What changed: Softened 'Fix it' into a question about timing

Limitations

  • Your message is sent to an AI service to produce the rewrite. Do not paste confidential, personal or privileged information.
  • The result is AI-generated. Read it before sending, and check that every fact, request and deadline from your original is still there.
  • The politeness scores are the AI's own opinion, not a standard measure.
  • Running the tool twice on the same message can give different wording.
  • The answer is generated by an AI model. It is an estimate that can change from one run to the next, so read it before you rely on it.

FAQs

Q: Does the tool change the meaning of my message?
A: It is asked to keep every fact, request and deadline and to change only the wording, but an AI can still get this wrong. Read the rewrite and compare it with your original before you send it.
Q: Which tone should I choose?
A: The tool offers four tones: professional, warm and friendly, formal and corporate, and empathetic. Professional suits most workplace email. Warm and friendly fits colleagues you know well, formal and corporate fits senior or external readers, and empathetic fits a message that delivers bad news.
Q: What do the two politeness scores mean?
A: The AI rates your original message and its own rewrite from 1 to 10. They are its opinion, not a measured standard, so use them only to compare the before and after.
Q: Why did I get an error instead of a rewrite?
A: The tool shows a rewrite only when the AI service answers and the answer has every expected part. If the service fails, is busy, or returns an incomplete answer, you see an error and can try again.
Q: How long can my message be?
A: Up to 4,000 characters. Longer emails need to be rewritten in parts.

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